Legal notices

Cookies are trackers installed on your device (computer, tablet, smartphone, etc.) while browsing a website and read when you visit it.

They serve different purposes, ranging from purely technical functions to enhancing your browsing experience by providing advertisements tailored to your preferences, thanks to the collection of personal data.

1 - STRICTLY NECESSARY COOKIES FOR SERVICE PROVISION

The table below lists the cookies on our website that are strictly necessary for providing a service:
 

Cookies	Purpose	Validity Period
BandeauCookiesHide	Used to remember that the user does not want to see the cookie banner anymore	12 months

Strictly necessary cookies for website navigation and proper functioning are not subject to user consent.

These cookies expire after a maximum of 12 months.

2 - COOKIES REQUIRING CONSENT (STATISTICS)

The table below lists the cookies on our website that require prior visitor consent:
 

Cookies	Purpose	Validity Period
Google Analytics	Tracks website visit statistics	13 months
Piwik	Tracks website visit statistics	13 months

These cookies expire after a maximum of 13 months.

3 - SETTINGS AND CONSENT

You have the option to accept or refuse the installation of cookies requiring your consent by clicking on the orange icon at the bottom left of our website, which opens the dedicated cookie settings section of our cookie banner.

Visitors to our website can also delete, at any time, stored cookies or any cookies already saved on their device by configuring the privacy settings of their web browser.

Additionally, adding browser extensions allows users to be informed about the presence of cookies and possibly reject them.

For more information, you can visit the following page on the website of the French Data Protection Authority (CNIL): https://www.cnil.fr/fr/cookies-les-outils-pour-les-maitriser

For more details on how your personal data is processed, please refer to the "Privacy Policy" section.

1. PREAMBLE

This privacy policy is addressed to you as a "User" of the website "www.mondossiernotaire.fr" (hereinafter referred to as the "Site").

This Site is published by the notarial office ROUGER NOTAIRES

The notarial office ROUGER NOTAIRES and your notary place great importance on respecting your privacy and protecting personal data. As such, we strictly comply with data protection regulations, namely Law No. 78-17 of January 6, 1978, known as the Data Protection Act, and Regulation No. 2016/679 of April 27, 2016 (hereinafter the "General Data Protection Regulation").

This privacy policy aims to inform you of the commitments and measures taken by your notary to ensure respect for your privacy and the protection of your personal data.

The provisions of this privacy policy of the Site supplement those of the privacy policy of your notary's office website. In case of contradiction, the provisions of the notarial office's privacy policy shall prevail.

2. DATA CONTROLLER

Your notary acts as the data controller for the personal data of their clients, who are Users of the Site.

3. PURPOSE OF PROCESSING

3.1 PURPOSES

The processing implemented on the Site has explicit, legitimate, and determined purposes to ensure:

• User authentication
• Creation of the User profile
• Access to files by the User
• Scheduling appointments by the User

Your notary ensures the security and confidentiality of the personal data entrusted to them in accordance with applicable laws and regulations.

3.2 LEGAL BASIS

Under Article 6 of the General Data Protection Regulation, the processing must be lawful and based on a legal basis.

• The processing carried out by your notary is necessary for the performance of a contract to which you are a party;
• In some cases, processing is also required to comply with a legal obligation.

4. DATA PROCESSED

Your notary undertakes to comply with the legal provisions in force and to provide Site Users with complete information on the processing of their personal data, maintaining a register of data processing activities that reflects reality.

4.1 FOR ONLINE APPOINTMENT SCHEDULING ONLY

For online appointment scheduling, without logging into the client space, only the following data is collected: name, first name, email address, and phone number.

4.2 FOR CLIENT SPACE USAGE

Personal data collected by your notary for the use of the client space comes from multiple sources, including information you provide directly when using the Site or data automatically collected by your notary.
During Site use, you provide personal data at several stages:

• Upon login: Username, password
• When creating your profile: Name, first name, date of birth, country of birth, city of birth, email address, phone number, mailing address, postal code, city, and marital status.
• When adding a new document: Name, first name, date of birth, phone number, mailing address, postal code, city, marital status, financial information, and income.
• When making a payment: Name, first name

5. DATA RECIPIENTS

For the aforementioned purposes, your data may be transferred to:

• Our subcontractors, provided they meet GDPR security and confidentiality requirements.
• Legally authorized administrations or partners such as the General Directorate of Public Finance, notarial organizations, and central notarial registries.
• Notarial offices involved in the transaction.
• The Superior Council of Notaries or its delegate, to be recorded in a real estate database.
• Public or private bodies for compliance checks, such as politically exposed persons screening, anti-money laundering, and counter-terrorism financing.
• Relevant financial institutions, including the Caisse des Dépôts et Consignations for online payments.

6. DATA RETENTION PERIOD

Data is retained for the necessary period based on its processing purpose and legal obligations:

• 30 years from the completion of the service for notarial files and registers.
• 75 years for authentic deeds, client files, and notarial records.
• 5 years from the dissolution date of a PACS (Civil Solidarity Pact).

Connection logs are retained for six months before deletion. Requests regarding data rights are stored for one year.

7. DATA SECURITY

Your notary implements technical and organizational measures to ensure a security level appropriate to the risk involved in processing personal data, ensuring data integrity, confidentiality, and accessibility.

8. EXERCISING YOUR RIGHTS

In accordance with data protection laws, you have the following rights:

• Right to access and information: You can request access to your data and information on its processing.
• Right to restrict processing: You can request processing limitations in specific cases.
• Right to rectification and deletion: You can request correction or deletion of incorrect or incomplete data.
• Right to object: You can oppose the processing of your data on the Site.
• Right to data portability: You can obtain your provided data in a structured format.
• Right to define data use after death: You can specify instructions for your data posthumously.
• Right to file a complaint: You can submit a complaint to the CNIL.

You can exercise these rights by contacting the Data Protection Officer:

• Email: etude@rouger.notaires.fr
• Mail: ROUGER NOTAIRES - 49 rue Jean Jaures, 92800 PUTEAUX

To process your request, you must provide your name, first name, address, a signed copy of an identification document, and a legitimate reason if required by law.

For more information on your rights, visit the CNIL website: http://cnil.fr